Benefits Administrator

Detailed Description:

• Collaborates and partners with HR staff to understand the challenges related to benefits in attracting, motivating, and retaining high quality, diverse talent.
• Partners with brokers and third-party administrators to create a robust benefits package.
• Validates the effectiveness of benefit programs, ensuring market competitiveness and City objectives are achieved.
• Administers the employee benefit programs such as health, dental, vision, near site clinic, telemedicine, flexible spending accounts, group life insurance, retirement plans and other benefits; handles benefit claims, enrollments, and cancellations.
• Remains current on industry trends, best practices, and compliance; makes recommendations to update policies regarding employee benefits.
• Participates in the design, development, implementation, communication, and administration of all benefits and leave of absence programs.
• Processes all benefit changes including new hires, life events, terminations and COBRA enrollments; coordinates the submission of appropriate paperwork to ensure timely deductions of benefits.
• Maintains benefits records and documents; reviews monthly benefit deductions; audits and reconciles invoices.
• Conducts benefit audits to ensure accuracy of benefit deductions.
• Consults with and advises employees on eligibility, provisions and other matters related to benefits; answers questions and concerns related to employee benefits.
• Maintains all benefit related contracts and ensures timely receipt of signatures; distributes and communicates all benefit related changes and required plan designs.
• Verifies calculation of monthly premium statements for all insurance policies and maintains statistical data relative to premiums, claims, and costs.
• Resolves administrative problems with carriers.
• Designs, develops and prepares employee benefits booklets, open enrollment materials, health and wellness fair materials, employee wellness events, benefits newsletters, and other employee benefit communications.
• Distributes Summary Plan Descriptions, Summary of Benefit Coverage, and annual employee notices as required.
• Acts as liaison to outside benefit vendors for employee and employer needs.
• Organizes and conducts orientation meetings for new employees involving the detailed explanation of benefits and the completion of required paperwork, coordinates employee meetings and training on benefit topics.
• Coordinates the administration of the Citys wellness programs, including the City Health Fair, health challenges, flu shots, open enrollment, and any onsite benefit meetings between vendors and employees.
• Maintains regulatory compliance with the Affordable Care Act, Medicare, CMS, HIPAA, DOL, CHIP, COBRA, Womens Health and Cancer Rights, Newborns and Mothers Health Protection Act, Surprise Billing Notice, Machine readable files, MHPEA, Price Transparency, Reporting Pharmacy Benefits and Drug Costs, and other applicable compliance requirements.
• Coordinates payment of annual PCORI and transitional reinsurance fees, as applicable.
• Prepares and distributes annual 1095C forms; ensures accuracy of annual forms.
• Performs other duties as assigned.

About the Company:

Located in northeast Oklahoma, Broken Arrow is the fourth largest city in the state, with an estimated population of 120,000 people spread out over 60 square miles. From 2010 to 2020, U.S. Census Bureau numbers show the City grew by 14.8 percent, making it one of the fastest growing incorporated municipalities in Oklahoma. Broken Arrow is also home to the third largest manufacturing hub in the state, with many employees working in the energy sector.

Residents in Broken Arrow enjoy a high quality of life, characterized by low crime, high performing schools, affordable housing and easy access to many parks and recreational facilities. The City fosters a sense of community by sponsoring seasonal festivals and events each year, including Rooster Days, a local Farmers Market and musical performances in the park.