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Benefits Administrator

Company: City of Broken Arrow

Location: 201 South 1st Street Broken Arrow, OK 74012

Location: 1102 Human Resources
Pay Grade: A10
FLSA Status: Non-exempt

Participates in the design, development, implementation and administration of all employee benefit programs. Assists Director to achieve priorities to ensure benefits programs align with the goals of the City by supporting employees and rewarding and attracting top talent.

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Detailed Description:

Essential Job Functions

  • Collaborates and partners with HR staff to understand the challenges related to benefits in attracting, motivating, and retaining high quality, diverse talent.
  • Partners with brokers and third-party administrators to create a robust benefits package.
  • Validates the effectiveness of benefit programs, ensuring market competitiveness and City objectives are achieved.
  • Administers the employee benefit programs such as health, dental, vision, near site clinic, telemedicine, flexible spending accounts, group life insurance, retirement plans and other benefits; handles benefit claims, enrollments, and cancellations.
  • Remains current on industry trends, best practices, and compliance; makes recommendations to update policies regarding employee benefits.
  • Participates in the design, development, implementation, communication, and administration of all benefits and leave of absence programs.
  • Processes all benefit changes including new hires, life events, terminations and COBRA enrollments; coordinates the submission of appropriate paperwork to ensure timely deductions of benefits.
  • Maintains benefits records and documents; reviews monthly benefit deductions; audits and reconciles invoices.
  • Conducts benefit audits to ensure accuracy of benefit deductions.
  • Consults with and advises employees on eligibility, provisions and other matters related to benefits; answers questions and concerns related to employee benefits.
  • Maintains all benefit related contracts and ensures timely receipt of signatures; distributes and communicates all benefit related changes and required plan designs.
  • Verifies calculation of monthly premium statements for all insurance policies and maintains statistical data relative to premiums, claims, and costs.
  • Resolves administrative problems with carriers.
  • Designs, develops and prepares employee benefits booklets, open enrollment materials, health and wellness fair materials, employee wellness events, benefits newsletters, and other employee benefit communications.
  • Distributes Summary Plan Descriptions, Summary of Benefit Coverage, and annual employee notices as required.
  • Acts as liaison to outside benefit vendors for employee and employer needs.
  • Organizes and conducts orientation meetings for new employees involving the detailed explanation of benefits and the completion of required paperwork, coordinates employee meetings and training on benefit topics.
  • Coordinates the administration of the Citys wellness programs, including the City Health Fair, health challenges, flu shots, open enrollment, and any onsite benefit meetings between vendors and employees.
  • Maintains regulatory compliance with the Affordable Care Act, Medicare, CMS, HIPAA, DOL, CHIP, COBRA, Womens Health and Cancer Rights, Newborns and Mothers Health Protection Act, Surprise Billing Notice, Machine readable files, MHPEA, Price Transparency, Reporting Pharmacy Benefits and Drug Costs, and other applicable compliance requirements.
  • Coordinates payment of annual PCORI and transitional reinsurance fees, as applicable.
  • Prepares and distributes annual 1095C forms; ensures accuracy of annual forms.
  • Performs other duties as assigned.

Qualifications/Requirements

Minimum Education and Experience

  • Requires a Bachelor’s Degree in a course of study related to the occupational field, supplemented by two to three years of related experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
  • Possession of or ability to readily obtain a valid Driver’s License issued by the State of Oklahoma for the type of vehicle or equipment operated.

Physical Requirements

  • Tasks involve the ability to exert moderate physical effort in light work, typically involving some combination of balancing, feeling, handling, hearing, kneeling, mental acuity, reaching, repetitive motion, speaking, standing, talking, visual acuity, walking and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 20 pounds).
  • Tasks may involve extended periods of time at a keyboard or workstation.

Benefits:

Benefit coverage begins on the first of the month following 30 days of employment Medical, Dental and Vision Insurance offered to all full-time employees.?

Retirement

  • The City offers a 401(a) defined contribution retirement plan through the Oklahoma Municipal Retirement Fund (OMRF). The City contributes 10% of the employees’ earnings into the plan. Employees become 20% vested after three years and vesting increases 20% for each additional year of service until 100% vesting is achieved at seven years. Employees may elect to contribute an additional amount.
  • The City also offers access to a 457-retirement plan, both traditional and Roth, through Mission Square retirement.

Preferred Providers - Through our preferred providers, the City is pleased to offer anyone on the health plan access to medical services at no additional cost.

  • Clinic: Anyone on the City’s medical plan can access the Remedy Health clinics, including their on-site pharmacies, labs and imaging services at no cost.
  • ZERO Card: Zero offers a wide range of services that may be ordered by your doctor, including labs, imaging, colonoscopies, orthopedic surgery, sleep studies, physical therapy and more- all at no cost to the employee.

Paid Leave

  • Vacation: One week of vacation is available after six months of employment. Thereafter, vacation is accrued monthly according to year of service.
    • Year 1 – 4: 10 days per year
    • Year 5 – 9: 15 days per year
    • Year 10 – 14: 20 days per year
    • Year 15 – 19: 22 days per year
    • 20 years +: 25 days per year
  • Holidays: Twelve paid holidays, plus one floating holiday each year.
  • Sick: Eight hours per month up to maximum of 1,040 hours (130 working days).

Other City-paid benefits

  • Life Insurance & Long-Term Disability -The City pays the entire premium for a term life insurance policy, as well as a long-term disability benefit that replaces part of your salary if you become unable to work for several months. The life insurance is equal to the employee’s annual salary.
  • Employee Assistance Program - Through Community Care EAP, City employees and their families can call for help with a variety of personal, professional, mental health, substance abuse and financial concerns. Three free visits are offered each year, with a reference for ongoing support if needed.
  • Virta-Diabetes Reversal Program - This program is free to diabetic and pre-diabetic employees and spouses who are enrolled in the health plan. Virta’s powerful program is shown to reverse Type 2 diabetes with coaching and nutrition management, leading to better health and reduced use of medication.

Voluntary Benefits - Additionally, all City employees may take advantage of reduced-cost and/or pre-tax access to the following voluntary benefits:

  • Flexible Spending Account (FSA)
  • Dependent Care Account
  • Accident Insurance
  • Short-Term Disability Insurance
  • Critical Illness/Cancer Insurance
  • Genesis gym membership
  • Crunch Fitness gym membership
  • Pre-paid legal services

Contact Name:

Kristin Ross

Contact Phone:

918-259-2400

Contact Email:

eat0@eau0eav0eaw0

Website:

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